The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc.
The Government Data Practices Act also provides that this government entity must keep all government data in a way that makes it easy for you, as a member of the public, to access. You have the right to look at (inspect) all public data that we keep, free of charge. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies.
Data requests should be made in writing. This can be done through the online request form below, or with a formal letter addressed to the Designee (see Data Practices Contact below). Online requests are preferred.
The Port Authority cannot require you, as a member of the public, to identify yourself or explain the reason for your data request. Depending on how you want the Port Authority to process your request (if, for example, you want the Port Authority to mail you copies of the data), the Port Authority will need the necessary delivery information. If you choose not to give us any identifying information, the Designee will be the appropriate person to contact regarding the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, then we will not be able to begin processing your request.
Data About You
If as the Requester of government data, you are a subject of the data which you seek , meaning you can be identified from the data, then click on the following Data Practices Policy for Data Subjects.
Our data is public information and can be seen by anyone unless there is a state or federal law that classifies the data as not public. If any of the data requested is considered private, the Port Authority will inform the requester of this fact with an explanation.
Requests to create new data, defined as data not already collected or maintained by the Saint Paul Port Authority, fall outside of Data Practices Act requirements and will not be fulfilled.
Requests for Summary Data
Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing. We may require you to pre-pay for copies and for the cost of creating the data. Upon receiving your written request, we will respond within ten business days with the data or details of when the data will be ready and how much we will charge.
Saint Paul Port Authority Process
- All requests are delivered to the Designee, who will forward to the Responsible Authority (RA), both of whom are identified in Data Practices Contacts below. The RA will make the determination to proceed with the data request.
- The Designee will gather and prepare the information.
- The information will be reviewed and approved by the RA and Data Practices Compliance Officer (DPCO) for accuracy and public data verification.
- Upon approval, the Designee will share the information requested via a website link or email. If printed copies are required, the Port Authority reserves the right to request $.25/copy (if greater than 100 pages) and the cost of staff time, paid in advance. The Port Authority reserves the right to impose “Actual Costs” as outlined below. The Port Authority reserves the right to determine the best vehicle for information delivery.
- The Saint Paul Port Authority will respond to requests in an appropriate and prompt manner. The Port Authority will work with the requester should more time be needed to collect the data.
- If the data is not available, or is classified as nonpublic, private, or confidential, then the Saint Paul Port Authority will contact the requester in a timely manner and inform them of this determination.
When a charge is not set by statute or rule, then the Port Authority may charge the “Actual Costs” of searching for and retrieving the data and making copies or electronically transmitting the data. In determining the actual costs of making copies, the Port Authority factors in employee time, the costs of the materials for copying the data, and delivery costs. If the request is for copies of data the Port Authority cannot reproduce itself, the Port Authority will charge the costs the Port Authority must pay an outside vendor for copying and delivery. The Port Authority will provide the Requester in a timely manner an estimate of those Actual Costs and may require payment in advance.
Data Practices Contacts
The Data Practices Act (Chapter 13 of Minnesota Statues) and Minnesota Rules, Chapter 1205, assign several duties to government entities. The specific employees at the Saint Paul Port Authority responsible for carrying out these duties include:
Responsible Authority (RA)
The RA is the person who is ultimately responsible for the collection, use, and dissemination of all entity data, and for all the entity’s data practices decision.
Todd Hurley, President
Data Practices Compliance Official
Eric Larson, General Counsel
The DPCO receives and responds to questions or concerns about data practices problems, including problems in obtaining and access to data the entity keeps.
A Designee is a person designated by the RA to help administer and implement the requirements of the Data Practices Act.
Andrea Novak, SVP Marketing & PR
This policy was last updated in July 2022 and will annually be reviewed and updated as needed.